University of Exeter Handbook (Physics) Questions/Comments Department (Physics)

Programme Stage Co-ordinator

Role Description

Stage N Coordinators combine two roles, i.e. they act as both Assistant Senior Tutors and Assistant Directors of Education, with responsibility students in Stage N.

  1. Assistant Senior Tutor Role
    1. Be familiar with all aspects of the structure and delivery of Stage N of the undergraduate programme(s) so as to be able to advise students.
    2. Be available to - and be proactive in identifying - students in difficulty and endeavour to establish source of problem and suggest remedy.
    3. Act as mentor for post-doctoral and new staff acting as tutors, etc. (see also Code of Practice - Part-Time Teachers ).
    4. Review progress of students on the basis of marks from assessment and reports from tutors.
    5. Keep a record of, and follow-up issues arising from, meetings with students.
    6. Receive reports of non-attendance from Tutors, Lab-Coordinators, etc. and issue Department's Warning Form as necessary.
    7. Decide which students need to be put on report and notify Education Support Office accordingly.
    8. Deputise for the Senior Tutor at University and College Meetings
    9. Facilitate the Procedure for Changing of Tutors as circumstances require.
    10. Chair the annual Planning Meeting for Stage N tutors.
    11. Hold a 'hand-over' meeting with the Stage N±1 Co-ordinator(s) before the start of the academic year in order to ensure that students with issues, or who have given cause for concern, are flagged appropriately.
  2. Assistant Director of Education Role
    1. Be familiar with all aspects of the structure and delivery of Stage N of the undergraduate programme(s) so as to be able to advise staff.
    2. Act as mentor for non-academic and external staff responsible for delivering modules. In particular, confirm that the level, assessment, and workload expected of the students conforms to normal University practice and is in accordance with with the published module descriptors
    3. Attend meetings of the Department Education Committee.
    4. Consider how proposed changes to programmes will impact on the learning experience of the students in Stage N and represent their interests at meetings of Department Education Committee.
      5. Chair the Level N module review meetings and ensure that all modules are considered and the necessary paperwork is in order.
    5. Check the draft timetable for Stage N students for (a) completeness and (b) amenability.
    6. Deputise for the Director of Education at University and College Meetings

Important Dates

TimeAction
Nov/DecIdentify students in difficulty and decide action.
FebReview examination results with tutors of students with unsatisfactory performance.
MarchDiscuss with Senior Tutor and/or Director of Education potential students in difficulty and decide action.
March/AprilChair Module Review Meeting.
AprilLiaise with non-academic and external staff needing to prepare or revise modules
MayCheck draft timetable.
June/JulyCheck appropriate pages of the Department Handbook for currency and completeness.
JulyChair Module Review Meeting.
SepBrief next Stage Co-ordinator, e.g. discuss students with particular difficulties.
SepConvene meeting of tutors on planning day in order to brief new tutors, discuss changes to programmes and tutorial guidelines, etc.

Responsibilities Particular to Stage 1 Co-ordinator

TimeAction
SeptOrganise introductory lectures and activities for Induction (Freshers') Week.
OctIntroduce yourself to Stage 1 students at Freshers' introductory talk and explain pastoral care role.
OctCoordinate Stage 1 introductory week.
FebArrange set of introductory talks to describe each of the various alternative degree programmes and arrangements for registration.

Links Within Department

External Links

University of Exeter Handbook (Physics) Questions/Comments Department (Physics)